Board Responsibilities in a Community Association

Community Associations are responsible for managing and maintaining the common areas, amenities, and services within a residential community. To ensure the smooth running of a community association, a board of directors is typically elected or appointed to oversee the management and decision-making processes. This blog post will discuss the association’s board of directors responsibilities and how they can effectively manage the community.

 What is the Role of the Board of Directors?

The board of directors of a community association is responsible for managing the community’s day-to-day operations and making decisions on behalf of the community. The board is composed of elected or appointed members who serve for a specific term. The number of board members may vary depending on the size and complexity of the community and the guidelines established in the community’s governing documents, specifically the by-laws.

The board of directors’ primary responsibility is to ensure that the community is well-managed, financially stable and that the resident’s needs are met. They must make decisions that are in the best interest of the community, based on the governing documents, state and federal laws, and regulations.

What are the Responsibilities of the Board of Directors?

  1. Financial Management: One of the most important responsibilities of the board of directors is to manage the community’s finances. They must create a budget, collect assessments from homeowners, and pay bills for the community. The board must ensure that the community’s financial accounts are accurate and transparent and that the community is financially stable.
  2. Governing Documents: The board of directors is responsible for enforcing the community’s governing documents, such as the CC&Rs (Covenants, Conditions, and Restrictions), Bylaws, and Rules and Regulations. They must ensure that all residents abide by these documents and that any violations are addressed promptly and fairly.
  3. Maintenance and Repairs: The board of directors is responsible for maintaining and repairing the community’s common areas and amenities, such as roads, landscaping, swimming pools, and playgrounds. They must ensure that these areas are well-maintained, safe, and accessible to all residents.
  4. Vendor Management: The board of directors is responsible for managing the community’s vendors and contractors, such as landscaping companies, maintenance crews, and repair contractors. They must ensure that these vendors are licensed, insured, and provide quality services at a reasonable cost.
  5. Resident Communication: The board of directors is responsible for communicating with residents about community issues, decisions, and events. They must ensure that residents are informed of any changes or updates to the community and provide opportunities for residents to voice their concerns and opinions.
  6. Meetings: The board of directors is responsible for conducting meetings, such as board meetings, annual meetings, and special meetings. They must ensure that these meetings are conducted in compliance with state and federal laws and regulations and that all residents have the opportunity to attend and participate.
  7. Legal Compliance: The board of directors is responsible for ensuring that the community complies with all local, state, and federal laws and regulations. They must ensure that the community is compliant with zoning laws, building codes, and environmental regulations.

How Can the Board of Directors Effectively Manage the Community?

  1. Develop a Strategic Plan: The board of directors should develop a strategic plan for the community that outlines the community’s goals, priorities, and objectives. This plan should be developed in collaboration with residents and stakeholders and should reflect the community’s needs and concerns. The strategic plan should also include a budget that outlines the community’s financial goals and priorities.
  2. Communicate: The board of directors should ensure effective communication between the board, residents, and vendors. They should provide regular updates and information to residents, respond to inquiries and concerns promptly, and ensure that vendors understand the community’s expectations and requirements.
  3. Select Qualified Service Providers: The board of directors should consider hiring a professional management company to run the association’s daily operations.